ABA Center Program Coordinator
Applied Behavior Analysis Site Centers Program Coordinator is responsible for overseeing day to day operations of all Applied Behavior Analysis centers and In home programming. Maintains quality assurance and a safety measure of program resources including classroom tools, curriculums (Program Van & Bus). Practice site manager for Youth DELC Center Applied Behavior Analysis (ABA) program Services patient with Autism Spectrum diagnosis (DSM 5), an Autistic/Asperger’s /PDD, NOS and other behavioral health diagnoses. Provides adequate supervision and maintain schedule, plans activities for treatment for all staff Behavior Technicians in a group setting. Provides administrative supervision on all cases via data analyzing treatment outcomes of programs and auditing reviews. Maintains compliance with policies and procedures on record via audits staff data collection and keeping the program in compliance. Coordination includes engaging parents and patients in the Youth DELC Centers Program, home visits, and transition planning, transport from school to program and home. Facilitates developmental assessments including doing the written reports of such assessments. This is performed by the outpatient mental health clinic program. Patients are picked up and dropped off within the Randolph, Brockton, Quincy and Dorchester area and traveling to patients’ homes is required daily as part of duties.
POSITION RESPONSIBILITIES AND TASKS:
- Maintains Department of Early Learning compliance out of school programming staff to patient ratios in the center based groups.
- Developing and modifying curriculum for all patient and targeted Behave goals
- Provides group leadership as assigned (parent and /or child groups), including planning program activities connected to treatment goals.
- Supervises staff to maintain setup, cleanup and playroom maintenance with co-leader
- Conducts home visits to enroll patients into the program and for quality assurance compliance as needed.
- Translates when needed to enroll patients into the program and for quality assurance compliance as needed.
- Providing weekly reports for enrollment of patients in program, billing alignment with key performance indicators and quality assurance measures
- Reviewing patient Intake assessments, treatment plans, and enrollment packets are complete, and all admission criteria for these services are met for all Applied Behavior Analysis (ABA) services
- Maintain a weekly schedule and develop lesson plans for intensive teaching sessions and small group intervention.
- Manages all students on caseload including monitoring dates, scheduling with school and family, development goals and transition assessments/plans when necessary
- Complete required documents including assessments, quarterly progress reports, report cards/transcripts (as assigned), graduation portfolios, and other required documents by due date.
- Communicate regularly with parents/clinical staff to ensure patient goals are being met, and that their needs are addressed in a timely and appropriate fashion.
- Maintain accurate and up-to-date data on each patient including updating and monitoring data sheets for the educational team.
- Correctly implement and monitor classroom behavior management system and student-specific behavior plans in collaboration with the behavioral supervisory team.
- Completes record of service for patients by designated in due date/timeframe
- Responsible for following all training on other policies and procedures that do not fall under the above two responsibilities
- Uses professional language at all times including but not limited to describing the children’s deficits and/or behaviors and maintaining their safety
- Guide Behavior Technicians (aides) that support patients on interventions and ensure quality outcomes for all students.
- Reviews all documentation for ongoing programs, admission criteria, and auditing
- Conducts Parent Training groups
- Must conduct trainings for new staff, interns and attend meetings outside of the clinic
- Predicts and planning for patient’s needs from program design and development
- Assist with training and hiring of new staff into a program
- Utilizes pre-approved criteria and guidelines to validate medical necessity of continued stay in the program and appropriateness of treatment and discharge planning;
- Acts in conjunction with the appropriate manager(s) on a daily basis to assess with a census of enrollment and for appropriate alternative healthcare service needs;
- Strives to maintain quality care while effectively utilizing resources;
- Identifies and reports any quality or utilization issues to the Clinical Program Director.
- Performs other duties as required.
KEY SKILLS & BEHAVIOR:
- Experience in ABA treatment mental health, Early Learning, Early Interventions, Youth Development
- Experience in curriculum development planning, teaching, and coaching
- Excellent verbal and written communications skills;
- Self-starter with ability to handle multiple projects at one time;
- Strong decision-making skills;
- Appreciation of cultural diversity and sensitivity towards target population;
- Ability to provide services that deal with the individual’s broad spectrum of needs;
- Ability to provide services in an environment that involves multiple health care systems;
- Ability to interact with all relevant components of the health care system and community agencies
- Must be a licensed clinician trained in working with youth and available to staff and supervisor(s) 24 hours a day, seven days a week for a consultation on an as-needed basis.
- Must have Clinical and Psychiatric Expertise;
- Must be able to understand adequate staff supervision; must be able to understand medically necessary for the level of care and Diagnosing.
- Must be able to work effectively with patients and families of all ages and cultural backgrounds.
- Must work closely with staff members from all departments within the organization to ensure appropriate patient outcomes and resource utilization.
- Must understand how to direct staff to help clients with public assistance, insurance requirements, community resources, support groups, and outside agencies for counseling.
- Possess working knowledge of factors impacting hospital clinical practice, including industry trends, reimbursement issues, standards of care, appropriate utilization of various levels/settings for health care, and treatment modalities.
- Lead with monitors and maintaining supervision and training for staff development and conducting training Clinic Program Services level of care weekly at Main site Randolph and offsite satellite locations in Medford and Dorchester in Massachusetts.
- Assist with as a resource for assisting with implementing programs and organizational climate management.
- Assist with obtaining and completing Intake Admission documentation assessment and 90-day reassessment within the community
- Will promote Clinic Programs Services and implement communication programs with organizational leaders and management meetings and presenting reports to external resources
- Will provide individual case load of billable hours weekly 32 or more
- Progress Notes Match Reproductivity Reports submitted 1 & 15 monthly for as time sheet for billable hours
- Completes Specialty Programs documentation progress notes within 24 hours and uploads inpatient file cabinet in EMR
- Verifies patients after appointment or services in EMR
SALARY & BENEFITS:
- $32-45 per hour, depending on licensure and experience
- QSEHRA Health Reimbursement Plan, eligibility at 90 days of full-time employment (32 Hours a week)
- Paid Federal Holidays
- Paid Time Off; accrual based, eligible at 120th day of full-time employment (32 Hours a week)
- 5 (40 Hours) Sick Days
- 2 Personal Days
- 5 (40 Hours) Vacation Days
- 401k available.
- Flexible Schedule
- Must be willing to be on call weekdays and weekends over phone
- Must be willing to work late afternoons and evenings, until 8:15pm 1-3 times a week.
- Educational Stipends with partnering colleges available
- Offers to select staff HB1 Visa sponsorship after 1 year internship and 365 day of employment after internship with excellent work history and evaluation
- Please see our website at https://lamourclinic.org/careers/job-board/entry/141/ to apply
- You will be directed to upload a cover letter and resume if suitable for the position
- Complete writing sample sent via email
- Return to email provided for scheduled interview
*Must be able to operate a motor vehicle and travel locally (as required by Plan).
Location: Randolph, Braintree, MA
Job Type: Full-time
Program: Applied Behavior Analysis (ABA) Center Program
Department: Direct Care Programs
QUALIFICATION REQUIRED AND EXPERIENCE:
- Preferred clinical experience as Master Social Work or in a mental health field or Special Education (including, but not restricted to, counseling, family therapy, social work, psychology, etc.) from an accredited college or university.
- Minimum qualifications & Education:
- Have Director I certification from the Massachusetts Department of Early Education Care OR North Carolina Early Childhood Credential (NCECC) OR Its equivalence in Florida and OR be willing to obtain Applied Behavior Analysis (BCBA) certification
- Bachelor’s or associate degree in early childhood education/ Child Development/ Social Work/ Mental Health Counseling
- Current eligibility for professional licensure in the State of MA required and be willing to be trained as an MA Licensed Applied Behavior Analyst and obtain License Applied Behavior Analysis (LABA) MA Licensure, OR
- Currently holds Applied Behavior Analysis (BCBA) certification, or be eligible, OR
- Currently in a program eligible for Applied Behavior Analysis (BCBA) certification, OR
- Must be able to provide therapeutic intervention for children with special needs and their caregivers as needed on assigned cases.
- Must understand medical necessities and be able to diagnose and assess clients. Under the direction of the Clinical Program Director, assist in planning and managing operations and staff within a specific program. Must have Administrative supervision experiences and understand the application of healthcare practice management or;
- Must be culturally and linguistically competent, bilingual a plus; Haitian Creole, Portuguese Creole, Spanish, Chinese, Cambodian or Vietnamese.