Billing and Finance Assistant


They will be responsible for general day to day billing and financial administration of operational duties, admin for team and finances process. As the billing coordinator, there is a wide variety of general administrative duties necessary including day to day bookkeeping and coordinating with booking company and additional duties to directly Reporting to the Accounts Receivables Analyst in regards to all financial and accounting activities. Overseeing all web-based application regarding billing.


Bilingual a plus; Haitian Creole, Portuguese Creole, Spanish, Vietnamese, Chinese, or Cambodian

Location: Randolph, MA

Job Type: Full-time


Department: Financial Administration

Age group:



Master’s Degree preferred or BA or BS in Healthcare Administration, Accounting or Finance, experience with Accounting and/or Finance and Healthcare Administration experience,

Minimum of 2 years of recent or previous Administrative support experience.



  • Complies with internal controls and policies and procedures

Prepare invoices for patients and insurance billing, submit and process insurance claims

  • Coordinating Billing for all programs (Private Pay, Third Party Billing, MassHealth, State
  • Prepare reports Account payable and receivable for Patient Account
  • Processes Electronic Claims via Coding Specialist, Data Quality Analyst
  • Conducting prior authorization reviews obtains extensions to continue services
  • Enters all review results in appropriate data systems and excel sheet as Claims Reviewer
  • Claims status and resubmitted claims, Medical Collector to collect payments
  • Assisting in appeal hearings related to prior authorization denials
  • Documenting all review findings in the designated review database;
  • Creating correspondences and communications required by the contract, including denials
  • Creating reports reflecting the start and end date of services and keeping track of billing units used
  • Coordinate accounts payable and receivable for payments
  • Maintaining all files and clinic billing documents
  • Data entry and organize computer-based information
  • Maintain confidentiality in all aspects of client, staff and agency information.
  • Maintain electronic and hard copy filing system
  • Other duties as assigned by the Accounting Budget Analyst
  • Maintain compliance with state and federal HIPPA


Maintenance & Quality Improvement:

  • Maintain daily account payable and receivable
  • Data entry in QuickBooks
  • Internal Audits of Staffing Documentation for billing
  • Creating financial reports
  • Submitting billing claims and resubmitting claims research for payment



  • Prepare expense reports,
  • Bookkeeping billing on Account receivable and payable
  • Financial Reporting (closing the books)
  • Account Reconciliation, including cutting checks for payment of agencies services used

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