Payroll Coordinator



The Payroll Coordinator will be responsible for payroll  bookkeeping duties,  financial and administrative  processing of employees . Administrative duties necessary including payroll assistance, day to day bookkeeping coordinating to directly supporting payroll chart of accounts.  This position is a sole contributor in areas of Payroll Financial and Accounting.


  • Experience with Paychex Flex  Payroll system Payroll Admin, Accountant, Benefits AdminReporting, Admin and processing payroll accounting, budgeting
  • Maintain all QuickBooks online bookkeeping for company payroll including Mass tax connect Department of Revenue and The Department of Unemployment Assistance payments inputting and data Electronic Federal Tax Payment System (EFTPS) information on  Social Security and Medicare taxes
  • Coordinate payroll classes and categories for payroll processing 
  • Data entry and organize computer-based information 
  • Processing payroll user payroll company and maintaining QuickBooks online 
  • Work closely with controller and management
  • Maintain general ledger accounts
  • Issues & Incidents Administration Recognize and address problem areas and issues payroll company
  • Payroll administrator for current employee issues with  time and attendance 
  • Payroll administrator for approving payroll for all employees 
  • Meets with all new and current employee regarding shifts timekeeping and scheduling 

Requirements include:

  • 5+ years bookkeeping experience preferably 
  • Must have strong accounting foundation including reconciling bank statements, maintaining general ledger, budgeting and familiarity with payroll components
  • Proven effectiveness working with accounting software such as QuickBooks online 
  • Must demonstrate technical proficiency in Microsoft Outlook, Word and Excel
  • Must be able to work independently and within a team
  • Strong written and verbal communication skills
  • Bachelor’s degree or equivalent experience in accounting and QuickBooks 


  • Strong analytical skills and interpersonal skills willing to work directly with patients and clients  
  • Ability to communicate effectively within a variety of situations and diverse populations 
  • Ability to work independently and as part of a team
  • Excellent time management skills 


  • $23 to $28  per hour
  • QSEHRA Health Reimbursement Plan ($400 per month allowance)
    • Eligible upon 90th day of full-time (32-40 hours a week) employment.
  • 401 K Plan 
  • Federal Holidays Paid
  • PTO – Accrual based, eligible upon hire; Able to use on 120th day of full-time (32-40 hours a week) employment
    • 2 Personal Days
    • 1 week (40 hours) of vacation
    • 5 Sick Days
  • Flexible Schedule
    • *Must however be willing to work some late afternoons and evenings until 8:15pm, and some weekends.
  • Education stipends with partnering colleges available after one year of employment.

Location: Randolph (Southeast Region) and Braintree Massachusetts with satellite locations in various states, MA

Job Type: Full-time

Program: Administrative

Department: Financial Administration Offices

Age group:



  • Master’s Degree preferred or BA or BS in Accounting or Finance, experience with accounting and/or Finance and Healthcare Administration experience,
  • Minimum of 2 years of recent or previous administrative support experience. 
  • Bilingual skills are preferred, French Creole, Cantonese, Mandarin, Vietnamese, or Spanish

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