Human Resources Assistant

Description


LOCATION:

Main office in Randolph, Massachusetts with satellite locations in Medford and Dorchester in Massachusetts. Administrative staff can be designated to work at any of our office sites within the regions we cover based on positions that are available. Travel is required at times.

 JOB SUMMARY:

The Human Resources Assistant, under supervision, performs a variety of tasks in the human resources department including the receipt, distribution and processing of personnel documents, maintaining personnel files, tracking employee compliance with supervision and training requirements, filing periodic training reports and collecting data to report to managers. The Assistant is responsible for general operational duties and administration for the company’s human resources needs. Will assist with a variety of general administrative duties including maintaining social media, assisting with recruiting and marketing,  credentialing possible new hires and re-credentialing current staff, new hire orientation,  and additional duties as needed for the day to day operation of the Human Resources Department and to provide support to the manager in the Human Resource Department. Must be a team player and able to work independently.

POSITION RESPONSIBILITIES AND TASKS:

  • Screen candidates using Company’s Digital Web-based Tool to hire quality and qualified healthcare professionals who meet the required credentials, qualifications for hiring
  • Attend stakeholders’ events via career fairs, open houses, and other functions as required to aid the location in their recruitment efforts.
  • Assist with on-boarding and implementation of new staff schedules with department needs
  • Assist and coordinate current staff in acquiring and managing work schedules and training to ensure that staff and potential candidates have skills and credentials for program needs
  • Assist in assessing candidates, hiring, interviewing and recruiting staff
  • Coordinate onboarding and in-services training for new staff in the program and keep detailed records for quality assurance documentation
  • Serve as a resource for personnel information management and organizational climate management
  • Assist with any grievances and enforcement of company policies and procedures, including following all policies manuals, personnel and company’s needs
  • Respond to employment verifications CORI and SORI background checks, coordinate all staff files and makes sure they are complete
  • Assist with implementation of the remote electronic system and on-boarding of new staff
  • Maintain day compliance of program licenses and certifying quality assurance documentation for renewal
  • Keep clinic in compliance with requirements of the site-review process including, but not limited to, being able to demonstrate age- and population-appropriate activities, specialty population units/programs
  • Collect data on employees and assist with analyzing data
  • Perform other duties as required

KEY SKILLS & BEHAVIOR:

  • Must have strong computer skills and administrative leadership experience
  • Excellent organizational skills
  • Exceptional customer service and communication skills
  • Must be professional, independent, self-driven, and have excellent critical thinking skills
  • Ability to multi-task and work in a fast-paced environment
  • Bilingual skills are preferred: Haitian Creole, Chinese, Vietnamese or Spanish

Maintenance & Quality Improvement:

  • Must follow policies, procedures and protocols with hiring and with terminations
  • Implementing and providing training on HR policies
  • Assist with recruiting new hiring, implementing web-based tools

SALARY & BENEFITS:

  • $18 to $22 per hour
  • Paid holidays
  • Paid Time Off (PTO)
  • Medical & Dental
  • Professional Education & Stipend towards degree or certification with program specialty
  • Flexible Schedule but must be able to work in the late afternoons and evening until 8:15 pm and some weekends

Location: Randolph, MA

Job Type: Full-time

Program: Administrative

Department: Human Resources

Age group:

Qualifications


Preferred Degree: BA OR BS in Healthcare Administration, Human Resources, and experience with Healthcare Administration experience, having both would be helpful. Minimum 2+ years of recent, previous Administrative support experience.

Must be culturally and linguistically competent, bilingual a plus; Haitian Creole, Portuguese Creole, Spanish, Vietnamese, Chinese, Cambodian


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